Privacy Policy
Last updated: August 2026
I take your privacy seriously. This policy explains what personal information I collect, why I collect it and how I look after it when you visit this website, contact me or work with me.
Who I am
This website, sampatelcoaching.com, is operated by Sam Patel Coaching, a UK-based sole trader.
For the purposes of UK data protection law, I am the data controller responsible for the personal information I collect.
If you have any questions about this policy or how I use your information, you can contact me at:
Email: sam@sampatelcoaching.com
What information I collect
If you contact me through the website, I will collect the information you provide in the contact form. This may include your name, email address and anything you choose to tell me about why you are getting in touch.
If you decide to work with me, I may also hold information needed to arrange our sessions, communicate with you and keep appropriate records of our work together.
I will only ask for and keep information that I reasonably need to provide my services and run my business.
How I use your information
I use your information to respond to your enquiry, contact you about my services, arrange sessions and communicate with you while we are working together.
If you decide to work with me, I may also need to keep appropriate payment, financial and business records.
I will not sell your personal information or share it with anyone for their own marketing purposes.
My legal basis for using your information
Under UK data protection law, I need a lawful reason for using your personal information.
When you contact me about my services, I use the information you provide to respond to your enquiry and, if you decide to work with me, to provide the service you have requested.
I may also process information where I have a legitimate business reason to do so or where I need to meet a legal obligation, such as keeping appropriate financial records.
Information you share with me
If we work together, you may choose to share personal information about your work, circumstances, experiences and plans.
I treat this information as confidential. I will not disclose information you share with me unless you have given me permission, I am legally required to do so, or there is another lawful reason why disclosure is necessary.
I will only keep notes that are reasonably necessary for our work together.
Contact forms
When you submit a contact form through this website, the information you provide is sent to me so that I can respond to your enquiry.
Submitting an enquiry does not add you to a marketing mailing list and I will not use your contact details to send you marketing emails unless you have specifically agreed to receive them.
Squarespace
This website is hosted by Squarespace. Squarespace provides the platform I use to operate and manage the website.
When you visit the site, Squarespace may process technical information about your visit, such as your IP address, browser, device and information about how you use the website. This helps Squarespace operate the website securely and provide website and analytics services.
Squarespace may process information outside the UK. Where required, appropriate safeguards are used to protect personal information transferred internationally.
Cookies and analytics
This website uses cookies and similar technologies. Some cookies are necessary for the website to work properly and securely.
Squarespace may also provide analytics that help me understand how people use the website, such as which pages are visited and how visitors find the site.
Where consent is required, you will be given the option to accept or reject non-essential cookies through the website's cookie banner.
You can also manage or delete cookies through your browser settings.
How long I keep your information
I will only keep your personal information for as long as I reasonably need it for the purpose for which it was collected or to meet legal, accounting or tax requirements.
If you make an enquiry but do not go on to work with me, I will not keep your information for longer than reasonably necessary.
When I no longer need personal information, I will delete or securely dispose of it.
How I protect your information
I take reasonable steps to keep the personal information I hold safe and to prevent unauthorised access, loss or misuse.
However, no website or email service can be guaranteed to be completely secure.
Your rights
Under UK data protection law, you have a number of rights in relation to your personal information. Depending on the circumstances, these may include the right to ask me to:
provide you with a copy of the information I hold about you
correct information that is inaccurate
delete your information
restrict how I use your information
stop using your information in certain circumstances
If you would like to exercise any of these rights, please contact me using the email address above.
Complaints
If you have any concerns about how I use your personal information, please contact me first so that I can try to resolve the issue.
You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent regulator for data protection.
Changes to this policy
I may update this privacy policy if my website, services or the way I use personal information changes.
The most recent version will always be available on this website.